Office Services Coordinator

Ted Moudis Associates is currently recruiting for an energetic, motivated Office Services Coordinator with one to three years of experience for our New York office.


General Responsibilities:


  • Mailroom functions including, but not limited to, Federal Express, outside messenger service, UPS, process mail using USPS approved postage equipment

  • Perform operator maintenance on all copiers, fax machines and plotters

  • Inventory tracking and stocking of all office supplies

  • Assist with in-house and off-site storage

  • Responsible for set-up and break-down of all in-house meetings

  • Responsible for proper maintenance of all common spaces for appearance and functionality

  • Provide administrative support to all team members as requested

  • Provide front desk support as needed



  • Candidate must have 1 to 3 years of recent office support experience

  • Proactive, helpful, can-do attitude

  • Knowledge of basic office equipment

  • Strong organizational skills, including attention to detail 

  • Ability to effectively handle multiple situations simultaneously

  • Problem solving ability 

  • Excellent communication skills 

  • Proficiency in Microsoft Office applications with particular demonstrated strength in Outlook calendar, Word and Excel.

  • Must have a valid drivers license

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